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Reconciliations

Reconciliation lets you match your transactions in TheBooks.tax against your actual bank statement to make sure everything lines up.

Getting started​

  1. Open the Banks page and select an account
  2. Click Reconciliations to see the list of reconciliations for that account
  3. If this is your first reconciliation, choose a month and enter your starting balance from your bank statement
  4. Click Start Reconciliation

Reconciling transactions​

Once inside a reconciliation, you'll see all transactions for that account. The goal is to check off each transaction that appears on your bank statement.

  1. Select transactions using the checkboxes
  2. Click Reconcile to mark them as reconciled
  3. Watch the Difference update as you go — it should reach $0.00 when everything matches

The header shows a breakdown of your reconciled amounts:

  • Starting Balance — carried over from your previous reconciliation (or entered manually for the first one)
  • Deposits — total reconciled deposits
  • Debits — total reconciled debits
  • Ending Balance — enter this from your bank statement
  • Difference — the gap between your ending balance and the cleared balance (starting balance + reconciled transactions)

Completing a reconciliation​

When the difference reaches $0.00, click Mark Complete. This locks the reconciliation. You can reopen it later if needed.

Managing transactions during reconciliation​

While reconciling, you can:

  • Reconcile / Unreconcile — mark transactions as matching your bank statement, or undo
  • Move — reassign transactions to a different category
  • Ignore / Unignore — hide transactions you don't want to reconcile (e.g. duplicates)
  • Filter — narrow the list by date range, reconciliation status, or category
  • Search — find specific transactions by description or amount

Reconciled transactions cannot be ignored or deleted.

Continuing to the next month​

After completing a reconciliation, return to the reconciliations list. A Start button will appear for the next month, automatically carrying over the ending balance as the new starting balance.

Reopening and deleting​

  • Reopen — a completed reconciliation can be reopened as long as no later reconciliation has been completed for the same account
  • Delete — removes the reconciliation and unlinks all associated transactions